At Reliable Property Management LLC, we expect all vendors to follow industry best practices when performing trashout and debris removal services. Proper execution ensures compliance with client requirements, prevents disputes, and helps maintain a high standard of service. This training guide will walk you through essential steps, including volume calculation, documentation, and disposal procedures.
1. Understanding Debris Volume Calculation
Debris removal is billed based on cubic yards (CYDS) rather than weight. Accurate volume estimation is crucial for correct invoicing and approval.
Cubic Yard Formula:
(Length (ft) × Width (ft) × Height (ft)) ÷ 27 = CYDS
For example, if a debris pile measures 21 ft long × 15 ft wide × 5 ft high, the calculation would be:
(21 × 15 × 5) ÷ 27 = 58.33 CYDS
Rounded up, this equals 59 CYDS of debris.
Accurate calculations help prevent disputes and ensure fair payment for your work.
2. Efficient Debris Removal & Space Optimization
To maximize space and minimize costs:
✔ Disassemble large items like furniture and appliances before loading.
✔ Stack materials efficiently to use available space in dumpsters or trucks.
✔ Measure truck/dumpster dimensions before loading to ensure proper capacity assessment.
3. Required Photo Documentation
Photo documentation is mandatory for every job. Failure to provide proper photos may result in payment disputes or rejections.
Before Photos:
- Take wide-angle shots of debris piles from multiple angles.
- Include photos of attics, basements, garages, crawlspaces, sheds, and exterior areas with debris.
- Capture close-up images of hazardous or unusual debris.
During Photos:
- Show crew members actively removing debris.
- Capture photos of debris being loaded into the truck or dumpster.
- Document progress at different stages (¼ full, ½ full, ¾ full, fully loaded).
After Photos:
- Show a completely cleared property with no remaining debris.
- Include broom-swept condition images for interiors.
- Take wide-angle and close-up shots for final verification.
4. Truck Load & Placard Documentation
To validate debris volume, vendors must use placards and take progress photos for each load:
✔ Capture photos of the empty truck/dumpster before loading.
✔ Take images at ¼, ½, ¾, and fully loaded stages.
✔ Include the property in the background for location confirmation.
✔ Document truck/dumpster dimensions (length, width, height).
5. Dump Receipts & Compliance
Proper disposal ensures compliance with environmental regulations and prevents liability issues.
✔ Submit dump receipts for every load removed.
✔ Do not exceed approved cubic yards without prior authorization.
✔ Unapproved debris removal may not be reimbursed.
✔ Invoice only for approved CYDS based on actual removal.
Key Takeaways
✅ Accuracy Matters: Measure debris volume correctly to prevent billing issues.
✅ Photo Documentation is Mandatory: Before, during, and after photos are required for every job.
✅ Follow Guidelines for Disposal: Dump receipts must be submitted, and unapproved overages may not be paid.
✅ Professionalism is Expected: Maintain high standards to continue receiving work orders.
By following these guidelines, vendors can ensure smooth operations, timely payments, and continued partnerships with Reliable Property Management LLC.
If you have any questions, reach out to your vendor coordinator for further assistance.
0 Comments